The HR Head will have both administrative and strategic responsibilities, helping the company to plan and administer important functions, such as staffing, training and development, and compensation and benefits. Assist in developing and executing personnel procedures and policies, providing guidance and interpretation for business operations. Participate in the development of HR objectives and systems, including metrics, queries, and standard reports for ongoing company requirements. Assist in administering benefits, compensation, and employee performance programs. Suggest new procedures and policies to continually improve the efficiency of the HR department and organization as a whole and to improve the employees’ experience. Ensure legal compliance of HR and Labour Law regulations and applicable employment laws, and update policies and/or procedures as required.

Responsibilities:

  • Implement human resources programs by providing human resources services, including talent acquisition, staffing, employment processing, compensation, health, and welfare benefits, training and development, records management, safety and health, succession planning, employee relations and retention, compliance, and labour relations; completing personnel transactions.
  • Prepare paperwork, schedule, and facilitate a smooth new hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
  • Handle all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR information systems and auditing for accuracy and compliance
  • Provide an effective and dedicated HR advisory service to employees in relation to absence and health issues, conduct and capability, grievance matters, organizational change, and all other employee-relations matters
  • Be the primary backup for payroll processing, including; bi-weekly and semi-monthly updates to employee files, bonus/incentive pay, tracking vacation/sick pay, importing expense reimbursements, inputting exceptions, hourly employee validations, and benefit changes
  • Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contributes to the development of policies
  • Advise Management on best human resource policies and practices to ensure that Groupe Sebastien has well qualified, motivated and committed workforce.
  • Prepare and plan the recruitment and retention of employee to meet business requirements.
  • Develop and implement appropriate Human Resource policies and strategies for Groupe Sebastien.
  • Ensure effective and efficient administration of Human Resource policies
  • Assess employees in relation to present and future needs of Groupe Sebastien
  • Establish procedures for recruitment, selection, placement and induction of staff
  • Develop and maintain welfare services for staff
  • Institute a fair and competitive compensation system for staff in accordance with laid down policies.
  • Ensure that adequate training and development opportunities exist to meet Groupe Sebastien’s manpower needs.
  • Liaise with departmental heads in the determination of staff training needs and the implementation of yearly training programmes for staff.
  • Liaise with General Managers and heads of department on job descriptions and ensure staffing levels are maintained.
  • Institute an Institutional Renewal Programme to promote a corporate culture based on Groupe Sebastien’s Core Values.
  • Ensure compliance with the labour, Act 2003 (Act 651), Social Security Law, and other Legislation.
  • Perform periodic review of employee policies and practices of Groupe Sebastien
  • Responsible for the creation and maintenance of personal files for all staff.

Managerial Duties: 

  • Assign duties and monitor activities of team members in order to achieve set targets 
  • Identifies learning and development needs of team members and recommends training and/or other interventions for them
  • Assesses performance of team members 
  • Administers discipline to direct reports, when appropriate 

 

Department Relations: 

  • Maintains contact with all other departments and other Line Managers on HR matters 
  • Maintains contact with all staff on a regular basis to explain policies, processes and procedures  

 

External Relations: 

  • Maintains contact with the National Labour Commission (NLC)
  • Maintains contact with SSNIT, National Pension Regulatory Authority and other regulatory bodies.
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