Responsibilities
- Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors.
- Perform general administrative tasks, such as answering and directing phone calls; handling email, files, meeting minutes, mailings, and deliveries; and coordinating meeting-room calendars.
- Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stock rooms, storage closets, and communal areas.
- Order office supplies, stock supply stations, and ensure equipment is operable.
- Maintain filing system, contacts database, employee lists, and inventories.
- Keep and update records of all documents to ensure accuracy and validity of information.
- Sort and distribute communications in a timely manner.
- Schedule and plan meetings and appointments.
- Resolve office-related malfunctions and respond to requests or issues.
- Arrange and schedule transportation of staff, office tools and equipment to maximize operations.
- Ensure vehicles are properly maintained and are in good shape for operations.
- Liaise with company drivers to make sure company cars are used to efficiency.
